Expensify is one of the best expense management and tracking apps that we have come across. This app can be extremely useful to those who travel on an expense account and also to businesses for managing the expenses of its employees.
Expensify App: Overview of Features
To give you an idea, here is a list of features that you can enjoy after downloading this versatile business app.
Easy Receipt Capture
Receipt Capture helps you avoid the clutter of paper receipts. All that you need to do is take a picture of the receipts and the app will store them for your records.
While in “Smart” mode, the app can read your receipts as you upload them, it automatically fills in all the fields, like company name, amount and it may even categorize the expenses.
With a free account, you are only limited to 10 SmartScans in a month. For more SmartScans, you need to go for an upgraded account by paying a fee of $5/month.
The other option is to use the basic upload mode, which means you will be manually inputting the information. But you won’t be losing any functionality of the app; it just takes a bit more of your time.
This feature allows you to track the amount of time spent on a business trip. The app calculates the cost of the trip, using your hourly rate.
Credit Card Synchronization
Credit Card Synchronization is for those who absolutely hate receipts. This feature allows you to sync your credit card with the Expensify app, allowing the app to automatically pull out transactions and create expense reports.
Automatic Currency Conversion
As a business traveller, you will be travelling to different countries and paying in foreign currency. Expensify solves the headache of manually converting currencies by automatically converting all your out of country expenses in to your default local currency.
Here are some more feature of this versatile app.
Easy Report Submission: Using this feature, you can directly submit expense reports to your supervisor through email or just save a PDF copy of the report for later use.
Flight Alerts: You can use the app to get free flight alerts for your itinerary.
Software Integrations: Expensify makes it easy to import and export your reports into Excel, Evernote, Oracle, SalesForce, FinancialForce, Quickbooks, SAP, ADP, Intacct, and Microsoft Dynamics.
Mileage Tracker: You can track mileage, in case you are getting reimbursed for fuel costs on your trip.
Availability & Pricing
Expensify is available for almost all mobile platforms at Google Play Store, iTunes, Windows store and the BlackBerry App World.
Individual users can enjoy the features of this app for free by downloading its free version. However, the free version is limited to 10 SmartScans, and personal reporting syncs only with Evernote.
The upgraded version of this app is available in two paid subscription forms.
Team subscription: Available for $5 a month per active user, the Team Subscription allows unlimited SmartScans, basic expense approval, online reimbursement and syncs with QuickBooks and Xero.
Corporate Plan: This is a full featured subscription suitable for medium to large sized companies.
The Corporate plan costs $9 a month per active user and comes with many advanced features like Company Policy enforcement, Corporate card reconciliation, multi-stage approval workflow and syncs with NetSuite, Intacct, Dynamics and other software programs.
Expensify Enterprise Version
Expensify is also available in Enterprise version, fully customized to the unique requirements of large organizations. The enterprise version syncs with Oracle, SAP, Salesforce, FinancialForce PSA and offers Full ERP integration (CRM, HR, payroll).
Expensify is trusted by over 2.5 million users and over 250,000 companies around the world. The app is great for frequent business travellers and others who want to simplify the process of tracking expenses.
You can download a free version of this app at Google Play