The iOS Mail App allows you to setup and use multiple Email Accounts on iPhone. This can be really useful when you are using a dedicated Email Account for work and another Email Account for personal use. Let us take a look at How to Use Multiple Email Accounts on iPhone.
Use Multiple Email Accounts On iPhone
In order to use multiple Email Accounts on your iPhone, you will first need to Add these Email Accounts to iPhone one by one.
Once you add the Email Accounts to your iPhone, it will start syncing the Emails received in all your Email Accounts and allow you to access these Emails in the iPhone Mail App.
As you can see from the image above, the iPhone Mail App segregates Emails received from different Email Accounts and reports them separately. This makes it easy to tell Work Emails from your personal emails.
Add Email Accounts To iPhone
As mentioned above, you will first need to add both your Work, Personal and other Email Accounts to iPhone one by one.
1. From the Home Screen of your iPhone or iPad, tap on Settings.
2. On the Settings screen, tap on Mail.
3. On the next screen, tap on Accounts (See image below).
4. On the Accounts screen, tap on Add Account.
5. On the next screen, tap on your Email Account Client Name (Google, Outlook and others). In this case we will be tapping on Google.
6. On the next screen, Enter your Email ID and tap on the Next button.
7. Next, enter the Password for your Email Account and tap on the Next button.
8. On the next screen, you will be able to Enable or Disable the option to Sync Mail, Contacts, Calendars and Notes to iPhone.
You will definitely want to Sync Mail, you may or may not want to Enable other services. Once you are done, tap on the Save option located at the top right corner of your screen (See image above).
Note: In case you have turned on 2-factor authentication for your Email Account, you will have to go through another screen.
Once your Email Account is added to iPhone, open the Mail app on your iPhone and you will be able to see all your Emails under the Email that you just added to your iPhone.
Now, you can repeat the above steps to Add your other Email Accounts to iPhone.
Set Default Email Address on iPhone
After adding Work, Personal and other Email Accounts to iPhone, the next step is to make one of these Accounts as your default Email Account on iPhone. Setting up a Default Email Account ensures that all your Emails by default are sent from the default email account.
A good way to use this feature is to set your Work Email Address as default as soon as you reach your place of work and then set your personal Email as the default Email address on iPhone as soon as you reach home.
This way you can cut down the chances of your personal emails being sent from Work Email Address or Work Emails being sent from your personal Email Address.
1. From the home screen of your iPhone, tap on Settings.
2. On the Settings screen, tap on Mail.
3. On the next screen, tap on Default Account.
Note: You will see the “Default Account” option only when you have added Multiple Email Accounts to iPhone.
4. On the next screen, tap on the Email Account that you want to set as the Default Account for the Mail App on your iPhone (See image below)
Once you complete these steps, your iPhone will remember to use the Default Email Account, whenever you send an Email using the Mail app.
Note: Restart your device, in case you fail to see the change in Default Account after following the above steps.
How to Switch Between Email Accounts on iPhone
In case you have Multiple Email Accounts on iPhone, it becomes really important that you check the “From” Field before sending any Email from your iPhone. Failing to check this can result in undesirable consequences (personal photos being sent from office Email).
Please always make sure that you check the “From” Field while sending Emails from your iPhone. It is really easy to switch between Email Accounts on iPhone, as you can see from the steps below.
1. Open the Mail App on your iPhone.
2. Next, tap on the Compose button, located at the bottom right corner of your screen.
3. On the New Message screen, tap on From: Email Address Field.
4. Now, tap on the From field one more time – You will see multiple email address at the bottom of the screen (See image below).
5. Simply, tap on the Email Account that you would like to send the Email from (See image above)
The selected Email will show up in the “From” Field and this will ensure that your Email Message is going from the right Email Address.